Position Summary



The principal responsibility of this position is to provide administrative support to the Luxembourg Real Assets team members.




Primary Responsibilities

• Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks.


• Coordinate and facilitate internal and external meetings, ensuring agendas, materials, and follow-ups are well managed.


• Liaise with different offices in Europe and US.


• Update Luxembourg internal database, matrix and trackers ensuring accuracy and up-to-date records; ensure proper filing and organization of digital and physical records (including archiving).


• Create moderate documents (Microsoft Word, Excel and PowerPoint).


• Provide general administrative support as requested (e.g. mail/document merger, registered mail, update shareholders registers, drafting basic and standard legal documents, drafting audit confirmation letters, completing basic requests for the tax and VAT administration).


• Manage signature requests from Luxembourg and foreign Carlyle offices (Docusign or printing documents, scanning, saving and filing documents); coordinate notarization of documents as required.


• Preparation of quarterly board meetings (e.g. sending meeting requests, preparation of skeleton of board minutes, preparation of e-packs, printing documents); handle DHL and other postal services.


• Assist with Luxembourg Business Register formalities (RCS/RBE), including excerpt requests, filing changes of board of managers or transfer of shares, and filing of annual accounts; liaise with external parties (notary, banks, service providers).


• Assist in a wide variety of projects assigned.


• Other reasonably related duties as assigned.

Requirements




Education & Certificates

• College degree preferred.

Professional Experience

• Minimum of two years in executive assistance role, ideally working with a team in the private equity or the law firm sector.


• Fluency in English. Good level of French is an asset, as is any additional language.


• Strong organizational skills and attention to detail.


• Ability to work independently with strong follow-through skills.


• Excellent communication skills - both verbal and written.


• Flexibility to juggle moderate degree of multiple and changing priorities.


• Resourcefulness (especially online) in executing projects.


• Collaborative/teamwork attitude and skills a must.


• Pro-actively anticipate work assignments whenever possible.


• Maintain confidentiality of all sensitive and confidential issues.

Competencies & Attributes

• Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).

Who We Are



When people, ideas, and capital come together, opportunity expands across private markets. At Carlyle, this belief has shaped how we invest for decades, fueling growth for companies and delivering performance for investors.



Visit our website to learn more about our firm and the ways our platform is shaping private markets.