Contract (12 months), Administration (BCP Aministrator) (10001)

The successful candidate will work directly with the Temasek Business Continuity PLanning (BCP) Team. The candidate is responsible for clerical & administrative tasks to ensure that the BCP team can work efficiently from day-to-day work; he/she will also be expected to assist with inventory management and procurement.

Key Responsibilities

• Provide general administrative support to BCP team
• Management of BCP Inventory -i.e.: regular stock take, expiry management etc.
• Assisting with procurement for BCP supplies -i.e.: regular top-ups, identify needs ahead of activities requiring BCP support and processing claims and invoices
• Maintaining firm wide BCP Appointment holder list (E.g.: Emergency Response Coordinator, Emergency Response Team, and Fire Warden etc.)
• Coordinating and scheduling meetings for BCP team, and circulation of calendar invites.
• Coordination of BCP trainings and maintaining training records
• Plan regular meetings and assist in taking meeting minutes

Requirements

• Experience in an administrative/BCP role would be a plus
• Excellent time management skills and the ability to multi-task
• Meticulous and attention to detail
• Experienced in working and coordinating with external parties
• Ability to work across departments with different levels of staff
• Competence in various MS Office applications such as Microsoft Excel, Word, and Power Point