Job Description

MISSION:

To supports the effective delivery of Talent & Learning activities across Edmond de Rothschild (Suisse). The role is responsible for the administration, coordination and logistical organisation of learning programmes, while ensuring accurate data management in Welink . (HRIS).

Working closely with the Talent & Learning team, HR stakeholders, internal participants and external providers, the T&L Specialist contributes to a seamless learner experience and to the efficient execution of local and Group-wide learning initiatives.

KEY RESPONSIBILITIES:

T&L administration and shared mailbox

• Manage the Talent & Learning shared mailbox, ensuring requests are addressed, redirected or escalated in a timely manner.
• Maintain standard responses, templates and administrative documentation.
• Support the maintenance and updating of the mailbox chatbot and automated responses.
• Provide first-level support to employees and managers regarding learning-related queries, registrations and practical arrangements.

Welink - Learning Management System

• Create, configure and maintain training courses, learning offers and Talent & Learning activities in Welink.
• Enter, review and update course information, including descriptions, durations, locations, target audiences and practical details.
• Manage participant registrations, waiting lists, cancellations and attendance records.
• Ensure the quality, completeness and reliability of learning data within the Welink Learning module.
• Produce regular reports on mandatory training, certifications and participation, including CWMA-related requirements.
• Support the deployment and administration of Group learning programmes within the local LMS environment.

Training programs & learning events organization

• Maintain and update the Talent & Learning calendar, ensuring alignment with planned programmes and key HR activities.
• Coordinate programme action plans, timelines and follow-up actions with relevant internal stakeholders.
• Organise the practical and logistical aspects of training sessions, workshops and learning events, including:
• Booking training rooms, external venues and required equipment;
• Coordinating catering and other on-site services;
• Preparing participant communications, attendance lists and training materials in line with Edmond de Rothschild branding;
• Welcoming external consultants and trainers in Geneva;
• Ensure that learning sessions run smoothly and that participants, facilitators and providers receive appropriate logistical support.

Invoicing and suppliers administration (Suisse HR scope)

• Encode and monitor invoices in Buyer.
• Support the creation and administration of new suppliers, including the collection and follow-up of required documentation.
• Maintain accurate records of invoices, purchase-related documentation and supplier information.
• Liaise with internal stakeholders and suppliers to resolve administrative issues where required.

Language training

• Coordinate the end-to-end administration of language training programmes.
• Support the collection and analysis of employee learning needs.
• Coordinate with language-training providers regarding scheduling, participant enrolment, attendance and programme follow-up.

PROFILE AND SKILLS

• At least three years of relevant professional experience in human resources, learning administration, event coordination or a similar operational support function.
• Excellent organisational and coordination skills, with the ability to prioritise effectively, manage multiple tasks and stakeholders, and meet deadlines while maintaining a high level of attention to detail.
• Highly proactive, with the ability to anticipate needs, take initiative and follow tasks through to completion.
• Strong command of Microsoft Office, particularly Excel and PowerPoint; experience with an LMS is an asset.
• Service-oriented, with strong communication skills and the ability to work professionally with internal clients and external providers.
• Able to handle confidential information with discretion.
• Fluent in both French and English.

Sans nouvelles de notre part sous un mois, vous pourrez considérer que votre candidature n'aura pas été retenue.

About Us

Edmond de Rothschild is a conviction-driven investment house dedicated to the belief that wealth is what tomorrow can be made of, specialises in Private Banking and Asset Management, and serves an international clientele of families, entrepreneurs and institutional investors.
The Group is also active in Corporate Finance, Private Equity, Real Estate and Fund Services.

Family-owned and independent, the Group favours bold strategies and investments rooted in the real economy, combining long-term performance and impact.