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Administrative Assistant

PIMCO Taipei, Taiwan
Posted 2 months ago Permanent Competitive
PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Position Description

We are looking for an experienced Administrative Assistant to join the PIMCO team to provide support to senior management, as well as multi-function support across the Taiwan business, including relevant vendors and regulatory responsibilities.

Responsibilities:
  • Provide secretarial support, which includes calendar management, travel, expenses, and other logistical arrangements; strong attention to detail and ability to manage complex schedules required.
  • Provide comprehensive office administration support, including coordinating administrative tasks for corporate events, managing office procurement, and assisting with various ad hoc projects.
  • Support all administrative duties and manage outsourced vendor services in the Taipei office. Coordinates alongside the Senior Admin ordering of supplies, floor seating plans and office moves to ensure efficient use of office resources, handle expense/invoice processing in a timely manner.
  • Prepare materials for internal and external meetings, including presentations, spreadsheets, management reports, agendas to a professional standard.
  • Co-Administrator for office applications, including - Pulse, Workday, Concur, ReadSoft & RedOak
  • Support logistics and administrative support for incoming visitors , assisting with VC coordination.
  • Coordinate alongside the Senior Admin with HR to support staff onboarding & offboarding process.
  • Understand corporate policies and maintain essential administrative documents to ensure a comprehensive audit trial.
  • Qualification for channel servicing staff by meeting one of the six requirements: (1) Be a Qualified Investment Analyst, (2) Passed an examination for business persons of securities investment trust and consulting enterprise, (3) Passed a senior securities specialist examination, (4) Have 1 year or more of work experience serving as a manager of domestic or foreign funds, (5) Have passed the examination for trust business held by the Trust Association and have passed the examination held by the Securities Investment Trust & Consulting Association regarding securities investment trust and consulting regulations, or (6) Be a graduate of a domestic or foreign university and have served for 3 years or more as a business person of one or more securities or futures institutions or trust enterprises.
Position Requirements
  • Financial Services background a plus
  • Demonstrate sense of personal accountability and urgency for achieving results
  • Versatility at being a sole contributor but also a strong team leader.
  • Professional demeanor, particularly with clients calling and visiting our offices.
  • Strong time management skills, ability to prioritize and multi-task in a dynamic environment.
  • Strong attention to detail, ability to keep information organized and confidential.
  • Verbal and written communication skills in English and Mandarin
  • Demonstrate proficiency with technological tools.
  • Qualification for Securities Investment Trust and Consulting Professionals is a plus.
Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Job ID  R104206
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