Administrator/ Senior Administrator

Department: Corporate & RORA Services - Ogier Global

Employment Type: Permanent

Location: Jersey

Description

Our approach is simple. We are committed to building long-lasting relationships with our clients that are based on confidence and trust. We provide a personal service and work collaboratively with our clients, delivering commercial solutions and helping them to achieve their objectives. Our clients say that our responsiveness and approachability set us apart from our competitors.

Under the supervision of a senior team member, the successful candidate will be expected to work independently, acting as the primary day to day contact for their clients, to deliver a range of corporate administration services to a varied portfolio of clients and related entities, managing the related workload to ensure that client requests for actions are responded to within a suitable timeframe. They will be expected to work with, and help the development of Trainee Administrators and Administrators on team, by being involved with supporting and reviewing of less complex work.

Key Responsibilities

• Managing the formation and ongoing administration of a portfolio of companies.
• Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required.
• Transaction management, including organising and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation.
• Processing of bank payments, reconciliation of payment logs and approvals.
• Production and circulation of invoices, fee collection and chasing debtors.
• Supervise and assist in the training of Trainee Administrators and Administrators on team, completing the review of less complex work. Providing feedback and identifying any additional training needs to your direct manager.
• Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service.
• Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency.
• Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience.
• Monitoring of WIP and billing in accordance with fee agreements and undertaking fee reviews where necessary.
• Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, reporting of suspicious activity or transactions, client due diligence and record keeping.
• Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 4-6 years' relevant experience in the finance industry preferred, for Senior Administrator level.
• Strong academic background, Bachelor's degree or equivalent preferred. Working towards or holding a professional qualification such as the Chartered Governance Institute UK & Ireland's Level 4 / 5 International Finance and Administration qualification (formerly ICSA).
• Excellent written and verbal communication skills.
• Strong working knowledge of Viewpoint would be an advantage.
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point).
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations.
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative.
• Ability to provide training/mentoring to junior members of the team.
• Must be committed and driven to achieving excellence for themselves, their clients and their team.

Ogier actively supports the professional development of individuals who are in the pursuit of excellence in their field. If you have the determination to work hard and go the extra mile to get the job done, then this is a fantastic opportunity for you to develop your career in an exciting, fast growing and rewarding environment.