We're looking for a proactive and organised Personal Assistant to join our Marine team in Southampton.

This is an excellent opportunity for someone with strong administrative and organisational skills to play a key role in supporting a busy legal team, ensuring matters run smoothly while delivering an exceptional service to both clients and colleagues.




About the Role

As a Personal Assistant, you'll provide comprehensive support to the Marine team, helping fee earners manage their workloads efficiently and ensuring compliance requirements are met. You'll be involved in a variety of administrative, client-facing, and organisational tasks, making this a varied and rewarding role within a specialist legal team.




This is a full-time position, working 37.5 hours per week (Monday to Friday, 9.00am-5.30pm), based in our Southampton office.




Your Responsibilities Will Include:

- Providing administrative support to fee earners across the Marine team.

- Opening new files and ensuring compliance requirements are completed in line with firm procedures.

- Maintaining compliance records and monitoring file management requirements.

- Conducting conflict searches, ID checks, and liaising with the Compliance team where required.

- Handling telephone calls, taking accurate messages, and assisting with client and third-party enquiries.

- Monitoring inboxes and voicemail messages during fee earner absences.

- Assisting with billing processes and liaising with the Finance team as required.

- Organising meetings, booking meeting rooms, and arranging refreshments.

- Managing travel and accommodation bookings.

- Supporting fee earners with diary management and expense submissions.

- Assisting with business development activities, including event preparation and attendance where required.

- Monitoring files for closure and archiving in accordance with firm procedures.

- Developing knowledge of firm systems and processes through ongoing training and development.




What We're Looking For:

- Previous administrative, PA, or team support experience, ideally within a professional services environment.

- Excellent organisational and time management skills.

- Strong communication and client service skills.

- Ability to work independently, use initiative, and manage competing priorities.

- High levels of accuracy and attention to detail.

- A proactive and solutions-focused approach.

- Strong IT skills, including Outlook, Word, Excel, and database or case management systems.

- Professionalism, discretion, and the ability to handle confidential information appropriately.

- A positive attitude and willingness to support colleagues and contribute to team success.




What We Offer:

- Competitive salary and benefits package.

- 22 days' holiday (pro rata) plus bank holidays.

- Pension scheme and life assurance (3x annual salary).

- Access to flexible benefits.

- A supportive and collaborative working environment.

- Opportunities for training and professional development.

- The chance to work within a highly regarded specialist legal team.




Working Pattern:

This role is based in our Southampton office and is offered on a full-time basis, working 37.5 hours per week, Monday to Friday, 9.00am-5.30pm, with flexibility to support the needs of the team where required.



If you're an organised, conscientious, and personable administrator looking for a varied role within a professional and supportive environment, we'd love to hear from you.