Executive Assistant, Investment (Americas-San Francisco) (10320)

Administrative Assistant will oversee routine and advanced duties for professionals.

Job Duties:

• Full diary management for junior and senior professionals
• Scheduling a variety of meetings, conference call, and video conferences both internally and externally
• Arranging international and domestic travel (flights, hotels, cars, etc.)
• Assisting in preparation and printing of presentations & proposals
• Completing corporate card and out of pocket expenses
• Telephone and email coverage
• Archiving, filing, scanning, and printing documents
• Preparation and set up for internal meetings in conference rooms
• Receptionist duties at times to cover for other admins
• Overall, general ad-hoc office duties.

Hybrid arrangement: 3 days in the office, 2 days remote

Skills and Qualifications:

• 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
• Experience working for a global team, including an appreciation of cultural differences, and working across different time zones.
• Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
• Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
• Able to work in a fast-paced environment
• Excellent communication skills at all levels
• Ability to handle multiple tasks and competing priorities, often with tight deadlines.
• Knowledge of Workday for processing expenses is a plus.