Office and Events Manager

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

We are opening our new office in Union Square/Greenwich Village NYC this spring and expect it to be a busy hub for our Boston-based firm. We see immense opportunity to invest in our future of work, given New York remains a hub for talented, diverse financial professionals. The office will be comprised of a hybrid, agile workspace with 240 seats and will start with approximate 80 NYC region-based colleagues working regularly from the office. We also expect the office to serve as a gathering point for colleagues visiting from other offices who are frequently in the area to meet with clients and companies. This office will serve as a focal point for meetings with clients and other important external constituencies and we expect to host events on a frequent basis. We are creating the new position of Office and Events Manager to manage day-to day operations ensuring that our colleagues and visitors have a fantastic experience while in our office.

RESPONSIBILITIES
This role will report to the Director of Workplace Services (in Boston) and will take guidance from the Head of Office in NY. The role is located in New York City near Union Square. The Office and Events Manager will be responsible for deploying a myriad of resources that will be dedicated to maintaining a first-class facility and creating a warm and welcoming place for our colleagues to work and our visitors to engage with us. The Manager will work closely with functional managers in real estate operations, events management, technology management, administrative management, and global security. This manager will direct third-party vendor/partners who excel in creating exceptional work environments. Responsibilities include:

• Accountable for reception and "the front door experience", helping to establish an office environment where Wellington employees, vendors, and guests are welcomed.
• Manage the Visitors and Events schedule to optimize daily experience for all occupants
• Work closely with the Marketing and Corporate Access teams to plan and execute meetings and events
• Identify and manage vendors as needed to support office operations
• Work with facilities management team and landlord to ensure that we maintain high quality (e.g. "like-new") facilities at all times across all dimensions
• Manage the food and beverage experience to evolve with office needs
• Oversee supplies inventory and mail/copy center functions
• Establish and maintain excellent key-contact relationship with landlord's Property Manager including the facilities, janitorial, and security team members that reside in the building
• Manage timely payment of vendors for office-related expenses
• Manage logistics for events in collaboration with our Marketing and Corporate Access directors
• Partner with the NY HOO and members of the management team to help establish and maintain a strong office culture and office environment that is aligned with the firms' client-focused mission and values

ESSENTIAL SKILLS
The ideal candidate will possess the following qualifications:

• 10+ years experience that includes management and leadership responsibilities with preference for events management and/or office management experience in the financial services or hospitality industries
• Bachelor's degree or relevant/equivalent experience
• Awesome communication and interpersonal skills
• High integrity, strong judgement, with the discretion and skills to manage confidential information and multiple agendas, absorb stress and meet deadlines.
• High energy, professional presence, and a problem solver
• Exceptional attention to detail, strong organizational and time management skills
• Financial Services industry experience is a plus
• Must be proficient with Microsoft Office products and willing to master other applications as needed
• Collaborative, with a track-record of teamwork and openness to seek assistance and build strong, trusted relationships.
• Is willing to roll-up his/her sleeves and pitch in where needed as we create a magnetic, inclusive and exciting workplace environment

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry.We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:
USD 80,000 - 180,000
This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)